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Privacy Policy

MODULEBEDS NORDICS OY ONLINE STORE PRIVACY POLICY

4.3.2025

1.  Controller

Modulebeds Nordics Oy ("Modulebeds" or "we") processes personal data of online store customers for order fulfillment, customer relationship management, and direct marketing. We also process website visitor data for analytics purposes.

This privacy policy only applies to personal data processed by Modulebeds as the data controller.

For payment transactions, the controller is the selected payment service provider (e.g., Paytrail, Stripe), whose privacy policies are available on their respective websites.

2. Contact Information

Modulebeds Nordics Oy Business ID: 3457530-4 Address: Pyhtäänkorventie 16 E 49, 01530 Vantaa, Finland Email: info@modulebeds.com Phone: +358451285506

Contact Person: Benjamin Vartiainen Email: benjamin@modulebeds.com Phone: +358451285506

3. Data We Collect

From registered customers or those placing an order, we may collect:

  • Full name
  • Email address
  • Postal address
  • Phone number
  • Additional information provided by the customer
  • Order and delivery history
  • Chosen payment method
  • Customer communication or complaints
  • Marketing consent and preferences
  • For business clients: company name and business ID

From all website visitors, we may collect technical information such as:

  • IP address
  • Operating system and device type
  • Products viewed
  • Browsing history within our site

4. Cookies

Cookies are small text files stored on your device. We use cookies to enable core site functionality, improve user experience, analyze usage, and support marketing.

Categories of cookies:

  • Essential cookies
  • Analytics cookies
  • Marketing cookies
  • Functional cookies

Users can manage cookie preferences via browser settings or our cookie consent banner.

5. Purpose and Legal Basis of Processing

We process personal data:

  • To fulfill orders (contract)
  • To provide customer service (legitimate interest)
  • For direct marketing (consent or legitimate interest)
  • To comply with legal obligations

6. Sources of Data

Data is primarily obtained from the customer when registering, ordering, or using the website.

7. Data Transfers and Disclosures

Personal data may be disclosed to:

  • Logistics partners (e.g., DHL)
  • Payment providers (e.g., Paytrail, Stripe)
  • Accountants or authorities when legally required

Data is not transferred outside the EU/EEA unless necessary and protected under GDPR-compliant safeguards.

8. Data Retention

Personal data is retained as long as needed for customer relationship purposes or legal compliance. Marketing data is retained until consent is withdrawn.

9. Your Rights

You have the right to:

  • Access your data
  • Request correction or deletion
  • Restrict or object to processing
  • Withdraw consent
  • Data portability
  • File a complaint with the Data Protection Authority

10. Security Measures

Data is protected using technical and organizational measures. Access is limited to personnel whose tasks require it.

11. Policy Updates

We may update this privacy policy as needed. Please review it regularly.